Owners
What is in each account, in each branch, right now — and who moved what.
Treasury
Clinic treasury and cash management
Cash drawer, bank account and card terminal, each with its own running balance, and every movement between them assigned to a person and confirmed with a receipt. The treasury reconciles because nothing enters it unattributed.
Total$1,327,515
Bank$-232,872
Cash$1,099,773
Card$460,613
Accounts
Bank AccountBankRiyadh-88,588
POS TerminalCardRiyadh180,995
Transactions
16 SepCash deposit to bankMAMahaReceipt ✓$24,000
15 SepSupplier payment · Smile LabFKDr. FayezReceipt ✓$6,400
15 SepPetty cash · consumablesREReceptionAwaiting$1,180
Every transaction is assigned to a person and confirmed by uploading the receipt, so the treasury always reconciles.
An account for every place money sits
Cash in the drawer, the bank account, the card terminal and petty cash each have their own balance per branch. A payment taken at reception lands in the account it was actually paid into, so the totals mean something.
- Separate balances for cash, bank, card and petty cash
- Per branch, so a group is not looking at one merged pot
- Transfers between accounts recorded as movements, not adjustments
- Opening balances and period closing per account
Every transaction has a name against it
A deposit, a supplier payment or a petty cash withdrawal is assigned to the staff member who handled it and confirmed by uploading the receipt. An unconfirmed transaction stays visible until somebody closes it.
- Assignment to a named user on every movement
- Receipt upload to confirm, with the document kept on the record
- Awaiting-confirmation state so nothing quietly disappears
- Full audit trail of who created, edited or deleted an entry
Reconciliation that is not a monthly ordeal
Because payments come from invoices and expenses come from suppliers, the treasury is the sum of things that already happened. Closing the day is a check rather than a rebuild.
- Daily close per branch and per account
- Variance between expected and counted cash, recorded not hidden
- Movements exportable for the accountant
- Permissions deciding who can move money and who can only look
Who touches the treasury
Cash is where trust and process meet, so the module is built around attribution rather than around convenience.
Branch managers
Daily close for their own branch, with variances recorded rather than absorbed.
Accountants
A reconciled ledger with a receipt behind every movement, exportable for the books.
A cash box versus a treasury
Most clinics can say what they earned. Far fewer can say where it currently is.
Doing it by hand
- One pot of cash for everything
- Movements remembered, not recorded
- Receipts in an envelope
- Variances absorbed quietly
- Reconciliation rebuilt each month
With Dentolize
- A balance per account, per branch
- Every movement assigned to a person
- Receipts uploaded against the transaction
- Variances recorded at daily close
- Reconciliation is a check, not a rebuild
Questions
Treasury — frequently asked
What is a clinic treasury module for?
It tracks where money physically is — cash drawer, bank, card terminal, petty cash — as distinct accounts per branch, and records every movement between them with the person responsible and a receipt.
Can I stop staff editing cash entries?
Yes. Permission groups decide who can create, confirm, edit or delete a treasury entry, and every action is written to the audit log with a name and a timestamp.
Does it handle multiple branches?
Yes. Each branch has its own accounts and its own daily close, while owners see all of them together and can compare.
What happens if the cash does not match?
The variance is recorded against the close rather than silently adjusted, so a pattern is visible over time instead of disappearing each night.
Can transactions be confirmed with a receipt?
Yes, and until one is uploaded the transaction stays in an awaiting state, so nothing closes without evidence behind it.
Keep going
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