Front desk
One screen for every room, with the patient file, the balance and the medical alert visible from the appointment.
Patient journey
Dental appointment scheduling software
Every room and every doctor on one calendar, with the patient’s full file one click from the appointment. Bookings arrive from WhatsApp and your website straight into the schedule, and the follow-up afterwards sends itself.
Booked14
Confirmed11
Checked in3
Free slots6
Wednesday, 16 SeptemberHover an icon — alerts, balances, lab cases and insurance
Room 1
Balsam Al-NajjarExamination · 09:00
Reem BodiahCleaning · 10:30
Nadia Al-OtaibiFilling · 14:00
Room 2
Ezz Aldin Al-BishriRoot canal · 09:45
Lutfi Al-AlawiConsultation · 12:00
Yousef HaddadWhitening · 15:30
Room 3
Arwa IdreesCrown fitting · 11:15
Sadeqi Al-ShaibaniImplant · 13:00
Hala MansourFollow-up · 16:15
The whole day on one screen
Rooms across, time down, every doctor in view. Drag an appointment to a different room or a different hour and the patient is told automatically. The status colour tells the front desk who has confirmed, who has arrived and who is in the chair without anyone asking.
- Drag-and-drop calendar per room, per doctor and per branch
- Status at a glance: booked, confirmed, checked in, in progress, complete
- Icons on the appointment for medical alerts, balances, lab cases and insurance
- Waiting list offered automatically when a slot frees up
- No-show and cancellation tracking per patient and per doctor
Bookings that arrive without a phone call
Online booking from your website and from the WhatsApp bot writes into the same calendar, against real availability, with the room and doctor already assigned. Reception stops transcribing appointments and starts checking people in.
- Online reservation on your site, using live availability
- WhatsApp booking through the bot, with confirmation sent immediately
- Rules per doctor for session length, breaks and days off
- Deposits collected at the time of booking where you want them
The journey does not end when the patient leaves
A visit triggers what comes next: aftercare instructions, a feedback request, the next appointment in the plan, and a recall six months out. Set the rule once and it applies to everyone.
- Reminders 24 hours ahead with one-tap confirm or reschedule
- Aftercare and feedback requests after treatment
- Recalls for the next check-up, scheduled from the last visit
- Re-engagement for patients who have not been seen in a year
Who runs the calendar
Scheduling is where a clinic leaks money — empty chairs, no-shows and double bookings — so the calendar has to work for the people touching it all day.
Dentists
Their own day, their own rooms, and the treatment plan attached to each patient so the next step is already decided.
Owners
Utilisation per chair and per doctor, no-show rates, and the free time that could still be sold this week.
A paper diary versus a live schedule
The diary is the one thing every clinic has. It is also the thing that cannot tell you anything afterwards.
Doing it by hand
- A diary only the front desk can read
- Reminders sent by hand, one at a time
- No-shows noticed but not counted
- Gaps in the day found too late to fill
- Recalls remembered, or not
With Dentolize
- A calendar every room and branch shares
- Reminders sent automatically before every visit
- No-show rate tracked per patient and per doctor
- Free slots visible, and offered to a waiting list
- Recalls scheduled from the last visit automatically
Free download
Start with a ready file
No sign-up and no form: the file downloads directly.
Excel
Orthodontic patient tracker
Every braces and aligner patient: time against plan, aligner stage, missed adjustments and instalments behind.
Download free Word · PDFOrthodontic assessment record
Concern, profile, molar and canine class, overjet, overbite, crowding, midlines, habits, records taken and the options discussed.
Download free
Questions
Patient journey — frequently asked
Can patients book appointments online?
Yes, from your website and through the WhatsApp bot. Both read real availability from the calendar and write the booking in with the room and doctor assigned.
Does it handle several rooms and doctors?
Yes. The calendar is laid out by room and by doctor, across branches, and an appointment can be dragged between them with the patient notified automatically.
How does Dentolize reduce no-shows?
Confirmations go out when the booking is made and a reminder follows 24 hours before, both with one-tap confirm or reschedule over WhatsApp. No-shows are then tracked per patient so you can see who repeats them.
Can I take a deposit at the time of booking?
Yes. Online payment links can be attached to a booking, and the payment lands against the patient’s account rather than in a separate system.
What happens when a patient cancels?
The slot returns to the calendar and can be offered to the waiting list automatically, so a late cancellation does not have to become an empty chair.
Keep going
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Thirty minutes on how your clinic actually runs, not a generic slideshow. We will call you within 24 hours.